Terms & Conditions - London Landmarks Half Marathon charity places
Where you apply to Dogs Trust for a charity place in a third party organised sporting event (the “Event”) these terms and conditions apply and by completing Dog Trust's registration form you are agreeing to comply with them.
The Event
- You understand that the Event is not organised by Dogs Trust, but by a third party (“Event Organiser”). It is your responsibility to read any terms and conditions issued by the Event Organisers and to comply with these.
- You understand that you are not guaranteed a charity place upon completion of your registration form. As Dogs Trust only have a limited number of charity places in each event, we cannot guarantee that your application will be successful. All successful applicants will receive confirmation from the Dogs Trust Fundraising team.
- You may be required to pay a registration fee for the Event to Dogs Trust. If applicable, your registration fee must be paid to confirm your place. Failure to pay your registration fee in the allocated time specified in your welcome email could result in you losing your place.
- All registration fees are non-refundable and cannot be exchanged to another event, or to another participant. Your registration fee does not count towards your ‘minimum sponsorship amount’.
- Charity places are non-transferable between events. Dogs Trust reserves the right to cancel your charity place at any time.
- You agree that you are physically capable of taking part in the event and agree to be solely responsible for your actions. Dogs Trust is not responsible for any injury or illness that you may suffer as a result of your participation in the Event.
- You may be required to complete a secondary sign up, directly with the Event Organiser. You understand that failure to do this before the deadline specified by Dogs Trust/ Event Organisers, may result in your charity place being cancelled.
- If your place in the Event is withdrawn because you failed to do something you were asked to do by the Event Organiser or Dogs Trust, Dogs Trust shall not be responsible for refunding any registration fee you have paid.
- We kindly request that you refrain from any behaviour that could offend others, harm the reputation of Dogs Trust, or cause injury to other spectators and participants.
- Each charity place in an Event is a significant investment to Dogs Trust. You agree to raise at least the minimum sponsorship amount, as shown on the event listing page on Dogs Trust’s website. Failure to do so, may result in the cancellation of your charity place in the Event.
- All gift aid claimed on donations, is in addition to your minimum sponsorship amount, and will not be counted towards the minimum sponsorship amount.
- You understand, and communicate to the people supporting you, that donations are not generally refundable, even if you fail to take part in or withdraw from the event.
- You acknowledge that any fundraising activities you organise are as an independent supporter of Dogs Trust. It’s your responsibility to refer to raising money “in aid of” Dogs Trust rather than “on behalf of”.
- You agree to respect the privacy of others and not fundraise in a way that could be considered persistent or aggressive.
- You understand that when fundraising for Dogs Trust, your actions reflect the brand of Dogs Trust. You agree to not do anything to bring Dogs Trust’s name into disrepute, or which could reflect negatively on the image of Dogs Trust.
- If you are creating any branded materials using the Dogs Trust logo, you must seek approval from the Dogs Trust Events Team. Please email fundraisewithus@dogstrust.org.uk
- You agree to encourage donors and/or sponsors to make gift aid declarations where eligible, which may enable us to recover basic rate tax on such donations.
- You agree to not collect donations door-to-door or in a public place without getting a collector's licence from your local authority or police. As the fundraiser, you accept responsibility for researching relevant licences for your area, Dogs Trust are unable to do this on your behalf.
- You agree not to collect donations on private property without the owner's permission. This includes shops and pubs.
- Fundraisers are solely responsible for abiding by local authority rules and regulations and Gambling Commission regulation, when hosting a lottery, raffle or prize draw. You accept responsibility to ensure you abide by the rules and regulations regarding raffles for fundraising.
- You agree not to sell goods or services using Dogs Trust’s name or logo without first contacting Dogs Trust and signing an agreement to do so.
To find out more information in relation to fundraising laws and regulations, please visit fundraisingregulator.org.uk
- By providing your personal information when you sign up to fundraise for Dogs Trust, Dogs Trust may contact you via phone, email and any other legitimate means in order to communicate relevant Event information throughout, in the lead up to and post your participation in this event.
- Dogs Trust may need to pass your data on to the event organiser to complete your registration on their entry system.
- We may contact you for other purposes, including sharing information about Dogs Trust’s work and other marketing communications, where you have confirmed that you would like to receive this information when you signed up to fundraise for Dogs Trust.
- All personal data held by us will be handled in accordance with Dog Trust’ privacy policy here: https://www.dogstrust.org.uk/privacy
- By registering to fundraise in aid of Dogs Trust, you consent to Dogs Trust using any photos, videos and quotes you provide to us about the Event, including for promotional and marketing purposes. Please let us know if you would prefer that we did not do this by contacting us at this email address: fundraisewithus@dogstrust.org.uk.
- If you are no longer able to take part in the Event, you must notify Dogs Trust at the earliest opportunity, using fundraisewithus@dogstrust.org.uk.
- You may request to defer your charity place for a maximum of one year. All deferral applications will be considered on a case by case basis and at Dogs Trust’s discretion. No deferrals will be considered unless at least 50% of the minimum sponsorship amount has been raised.
- Registration fees are non-transferrable. Therefore, if you defer your place, you will need to pay the registration fee again for the future year
- You acknowledge that you are fully responsible for your participation in the Event and Dogs Trust does not accept responsibility or liability for any loss or damage arising from the Event.
- You accept that any risks arising out of your fundraising activities are your responsibility, including liability for any injury or loss which may occur to you, your helpers or guests. You will therefore take all reasonable precautions to protect the health and safety of all those participating in, involved with or attending the Event.
- You acknowledge and accept that Dogs Trust’s insurance policy will not cover your fundraising activities or the Event.
